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The Employee Onboarding Portal guides you through completing required employment paperwork. All documents are signed electronically and stored securely.

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Before You Start

Make sure you have:
Your login credentials from HR
Your Social Security Number (for tax forms)
Bank account information (for direct deposit)

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Accessing the Portal

  1. Check your email for an invitation from Saguaro Transport
  2. Click the confirmation link in the email
  3. You’ll be redirected to the onboarding portal at /onboarding
If you haven’t received an invitation email, contact HR at (602) 905-5116 or email hr@saguarotransport.com

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Portal Navigation

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Onboarding Steps

Complete each step in order to finish your onboarding:

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Step 1: Sign Documents

Review and sign initial employment documents:
  • Employment agreement
  • Company policies acknowledgment
  • Confidentiality agreement

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Step 2: Code of Ethics

Read and acknowledge the company Code of Ethics covering:
  • Professional conduct standards
  • Ethical business practices
  • Reporting procedures

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Step 3: W-9 Form

Complete the IRS W-9 form for tax purposes:

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Step 4: Tax Withholding (W-4)

Set up your federal tax withholding:

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Step 5: Direct Deposit

Configure your payroll direct deposit:

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Signing Documents

All documents use electronic signatures:
1

Open Document

Click Sign & Submit on the document card
2

Fill Form

Complete all required fields (marked with *)
3

Draw Signature

Use your mouse, trackpad, or finger to sign in the signature box
4

Submit

Click Submit Document to finalize
If you make a mistake on your signature, click Clear to start over before submitting.

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Document Statuses

After submission, your documents go through review:

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Completing Onboarding

Once you submit the Direct Deposit form (Step 5):
  • Your status automatically changes to Active
  • You gain access to the Driver Portal
  • HR will review your documents and reach out if needed

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Troubleshooting

  • Verify you’re logged in with the correct email
  • Contact HR to confirm your employee record is set up
  • Ask HR to resend your invitation email
  • Try using a mouse instead of trackpad
  • On mobile, draw directly on the signature area
  • Try a different browser (Chrome recommended)
  • Clear browser cache and reload the page
  • Check the Documents tab for the rejection reason
  • Contact HR for clarification if needed
  • Resubmit with the requested corrections
  • Check all fields marked with asterisks (*)
  • Ensure SSN format is XXX-XX-XXXX
  • Routing number must be exactly 9 digits
  • Account number should not contain special characters

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Need Help?

Call HR

(602) 905-5116Available Monday-Friday, 8am-5pm

Email HR

hr@saguarotransport.comResponse within 24 hours